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Digital Account Coordinator (NYC)

The Digital Account Coordinator will play a critical role within our fast-paced advertising sales team.

The Digital Account Coordinator will be responsible for leveraging our rev ops systems and liaising with other departments to deliver support for digital media buys on our music and entertainment properties including Billboard and The Hollywood Reporter.  This position is a critical support role responsible for assisting our account management team.  The role requires participation in all many stages of the digital sales process: adding media plans to Operative, gathering campaign materials, taking screenshots, monitoring delivery, liaising with billing, and other ad hoc tasks for special projects as required.

This person ideally has a basic knowledge of online web, mobile and video advertising.  A passion for entertainment, ability to prioritize, and a strong willingness to learn are key qualities that will contribute to a candidate’s success in the role.

Responsibilities include, but aren’t limited to:

Pre-Sales Process

Includes:  assisting account managers in filling out sales documents such as digital RFPs, RFIs, and publisher questionnaires; digital and integrated media plan data entry; liaising with inventory and research teams; monitoring & maintaining campaign calendars; filling out ad spec requirements; reviewing IOs; and entering and generating IOs in CRM/Salesforce

Campaign Execution and Management

Includes: assisting with campaign material gathering; ensuring that all aspects of digital campaigns are organized; monitoring campaign delivery during flights, comparing 1st and 3rd party reporting; compiling and sending screen shots when campaign is live

Campaign Completion and Wrap up

Includes: generating final delivery summary once campaign has; submitting invoice requests to PGM Billing and working closely with the billing department to uncover and resolve billing discrepancies

Job Requirements and Qualifications:

  • Minimum 1-year experience at a publisher or agency

  • Basic knowledge of the online advertising industry

  • Extremely organized and an exceptional multi-tasker

  • Strong communication and interpersonal skills - delivers information in a clear and concise manner
  • Exercises professional demeanor and follows direction buttoned up, respectful of management and colleague’s decisions, delivers upon requests, follows procedure

  • Ability to work independently - pays attention to detail and delivers ‘client ready’ work that have been proofread and formatted appropriately
  • Time Management - able to prioritize, work under tight deadlines, and execute quick project turnarounds in a fast-paced environment. Uses downtime effectively and efficiently
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