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Junior Executive Assistant

Billboard-Hollywood Reporter Media Group is looking for a dynamic Junior Executive Assistant to provide administrative support to senior-level executives, including Chief Financial Officer, Chief Revenue Officer and Senior Vice President of Brand Partnerships, as well as assisting with duties in the President’s office. The ideal candidate is incredibly detail oriented, pro-active, has the ability to keep calm under pressure and is an immaculate multi-tasker, as well as possesses a polished and professional demeanor.

Job Functions

  • Extensive meeting coordination, both internally and externally
  • Calendar management
  • Extensive travel arrangements, including flights, hotel, car pickups, etc
  • Handling car pickups on a daily basis
  • Handling phone lines
  • Monthly expenses and submitting invoices
  • Making reservations
  • Going on lunch and Starbucks runs
  • Special project coordination requiring follow up and meeting of deadlines
  • Working with other assistants and departments as needed

Job Requirements


  • Ability to interact comfortably and effectively with employees of the company at all levels, as well as external partners and clients
  • Possess strong attention to detail, problem solving and organizational skills
  • Advanced Microsoft Office skills including Outlook, Excel, PowerPoint
  • Ability to work under high pressure and speed
  • Great social and interpersonal skills
  • Ability to keep information highly confidential
  • Flexible and able to multi-task


  • 1 year of experience in an admin role


  • Bachelor’s degree preferred
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