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Executive Assistant

Billboard-Hollywood Reporter Media Group is looking for a dynamic  Executive Assistant to provide administrative support to senior-level executives, including Chief Financial Officer, Chief Revenue Officer and Executive Vice President of Brand Partnerships. The ideal candidate is incredibly detail oriented, pro-active, has the ability to keep calm under pressure and is an immaculate multi-tasker, as well as possesses a polished and professional demeanor.

Job Functions

  • Extensive meeting coordination, both internally and externally
  • Calendar management
  • Extensive travel arrangements, including flights, hotel, car pickups, etc
  • Handling car pickups on a daily basis
  • Handling phone lines
  • Monthly expenses and submitting invoices
  • Making reservations
  • Special project coordination requiring follow up and meeting of deadlines
  • Working with other assistants and departments as needed

Job Requirements

Skills/Abilities:

  • Ability to interact comfortably and effectively with employees of the company at all levels, as well as external partners and clients
  • Possess strong attention to detail, problem solving and organizational skills
  • Advanced Microsoft Office skills including Outlook, Excel, PowerPoint
  • Ability to work under high pressure and speed
  • Great social and interpersonal skills
  • Ability to keep information highly confidential
  • Flexible and able to multi-task

Experience

  • 2 year of experience in an administrative  role

Education

  • Bachelor’s degree preferred

Billboard-Hollywood Reporter Media Group is an Equal Opportunity Employer.

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