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Receptionist

As the first point of contact for visitors of Prometheus Global Media, the Receptionist must present a pleasant, professional and welcoming demeanor. Primary responsibilities for this position will be to greet guests and answer calls on the main office lines.

Responsibilities:

  • Welcome, greet, announce and escort guests to conference rooms or meeting location (e.g. offices)
  • Issue key cards and parking validations
  • Greet and direct callers based on their inquires to appropriate departments
  • Maintain conference room schedules and resolve scheduling conflicts
  • Responsible for maintaining the appearance and housekeeping of reception area and conference rooms
  • Receive and sign for package deliveries
  • Ensure visitors sign visitor log and issue visitor badges when appropriate
  • May be requested to assist departments with office events (e.g. order food, setup, etc.)
  • Maintain office documents (e.g. phone list, visitor logs, seating charts, etc.)
  • Process and submit invoices for approval and payment
  • Assist with invoice processing
  • Plan and execute office events (e.g. holiday parties, birthday celebrations, flu clinics, etc.) with HR Director
  • Conduct new hire orientations for new employees and interns
  • Work with Office Services Clerk to oversee and manage Floor Warden program
  • Create employee files and file documents
  • Maintain photo wall with new photos of office guests
  • Working in conjunction with Finance Director, HR Director and internal departments to properly setup vendors and process invoice payments. 
  • Will also create and maintain an archiving system (electronic) to house all vendor paperwork for AP, Finance, Procurement and HR to access readily. 
  • Work with HR Director on brainstorming and planning social calendar for office
  • Handles monthly reconciliation of Pcard charges for Finance Director
  • Help schedule interviews and exit interviews
  • Help create and deliver PGM employee orientation
  • Also cross train with Office Services Clerk to cover lunch/breaks and absences

Qualifications:

  • Professional and friendly phone etiquette and demeanor
  • Highly organized and outstanding attention to detail
  • Excellent communication skills, both written and oral
  • Exceptional interpersonal and listening skills
  • Extremely customer focused
  • Good multi-tasking skills
  • Strong knowledge of Microsoft Office (Word, Excel and Outlook)
  • Self-starter who is team oriented with a positive attitude
  • Ability to work with all levels within and outside of organization
  • Excellent follow through to keep on task until completion.
  • Strong computer skills (Gmail, Outlook, Excel, Word, PowerPoint)
  • Avid party planner
  • HS diploma or equivalent required

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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Due to the volume of resumes that we receive, only those candidates selected for consideration will be contacted. No phone calls, no agencies please. 

Prometheus Global Media is an equal opportunity employer.

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