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Office Services Clerk (LA)

Prometheus Global Media is seeking an Officer Services Clerk.  The Offices Services Clerk will be responsible for receiving and distributing mail, restocking kitchens and vending machine snacks, miscellanerous office requests (e.g. facility, parking, office supplies, etc.) while also being a back up for the Receptionist.  Duties include but not limited to the following:

  • Administer parking cards/validations and assign employee security access cards
  • Handle highly sensitive and occasional confidential shipments that may be time sensitive
  • Coordinate employee desk moves and perform cubicle cleaning/preparation for new hires
  • Work closely with Receptionist and cover reception desk during lunch/breaks and absenses
  • Ability to operate USPS postage machine
  • Maintain seating charts and ensure accuracy of all seating maps
  • Monitor supply inventories and submit weekly purchase requests to Office Manager
  • Distribute office supplies and mail to company staff in a timely manner
  • Lead Floor Warden and Fire Drill training with key individuals in the company
  • Respond to and submit all facility service calls to building management as needed
  • Answer customer questions regarding shipment status and job requests
  • Ensure upkeep of all printers and paper supplies at every printer
  • Perform duties related to the shipping/receiving of materials (FedEx, USPS and couriers)
  • Perform re-lamping and lightbulb maintenance duties as needed
  • Perform daily kitchen and patio furniture cleaning hospitality duties
  • Hang frames and whiteboards on an as needed basis
  • Restock complimentary beverages and snacks in office kitchens on a daily basis
  • Work closely with vending company to ensure adequate drink/snack supplies are on hand
  • Monitor coffee supplies and perform daily maintenance on automated coffee machine
  • Perform archiving duties, which may include 'purging' and archiving older magazine issues
  • Respond to executives and executives' assistants request related to office services
  • Perform other office maintenance duties as assigned

 Qualifications:

  • Requires high school diploma or GED 
  • Minimum 1.5 years experience working in busy mailroom
  • Strong customer services skills
  • Great communication skills both written and verbal
  • Basic computer skills (MS Word, Excel, Google calendar)
  • Ability to lift and move boxes up to 40 lbs. 
  • Excellent organizational skills 
  • Timely follow up 
  • Self starter and proactive
  • Ability to work independently and within team 

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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Due to the volume of resumes that we receive, only those candidates selected for consideration will be contacted. No phone calls, no agencies please. 

Prometheus Global Media is an equal opportunity employer.

 

 

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